DEVONSHIRE VILLAGE HOMEOWNERS
ASSOCIATION
Council Meeting Minutes
1:30 P.M. - Tuesday, December 28, 2011
378 Devon Way, West Chester, PA
Council Members:
Priscilla Burt, President; Frank Mamrol, Vice President;
Fred Bachman, Treasurer; Barbara Stumpf,
Council-at-Large; Roseanne Havird,
Call to Order:
The meeting was called to order by President, Priscilla Burt at 1:30
P.M.
Officer Reports:
President: Report attached.
Vice President:
No Report
Treasurer:
Fred reviewed the November, 2011 Financial Report
Council-at-Large:
No Report.
Committee Reports:
Architecture:
-
Unit 304’s request for Window replacement approved.
-
Unit 320’s request for soffit modification – approval
pending.
-
Unit 331’s request for outside generator denied.
A letter will be drafted stating that the outside generator has
been denied at this time. Denial
is based on availability of other options.
Landscape:
Report attached.
Maintenance:
No report.
Old Business:
a.
Alarm System Upgrade: Bids are
being reviewed.
b. Unit
273 has reported excessive heat in the attic.
The Architecture Committee
will
investigate the problem with the owner.
c. Unit
290’s request for
a dumpster for 3 days has been approved with the
provision that
the dumpster rest on a wooden platform to protect the new asphalt.
d. New Committee Volunteers as of November 16, 2011 Open Meeting:
Welcome: Carol Karr - Chair - 278 - (484) 947-5813; Sandi Hambleton - 337 - (484) 947-5859
Website: Barbara Dooley - 316 - (610) 692-0162
Decorating: Nick Di Croce, Chair - 348 - (610) 431-1187; Sandi Hambleton - 337 - (484) 947-5859; Judy Snyder - 295 - (610) 692-5609
Hospitality: Sandi Hambleton - 337 - (484) 947-5859
Adjournment & Date of Next Meeting – Tuesday, January
24, 2012 at 378 Devon Way.
Respectively submitted,
Roseanne M. Havird, Secretary
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DEVONSHIRE VILLAGE
HOMEOWNERS ASSOCIATION
MINUTES
OPEN MEETING – NOVEMBER
16, 2011
Hershey Mill Community
Center – 7:00 PM
Present: Council Members
:
Priscilla Burt,
President; Frank Mamrol, Vice President; Fred Bachman, Treasurer; Barbara
Stumpf, Council-at-Large; Roseanne Havird, Secretary;
Bobbie Castellotti,
Managing Agent
Committee Members
:
George Manaker,
Landscape Chairman; Dick Schmidt, Maintenance Chairman;
Call to Order:
The meeting was
called to order by President, Priscilla Burt at 7:30 P.M.
President’ Report:
The areas
causing the increase of monthly fee include:
Water – 13%
The 2012 monthly
fee is approved at $427.
Questions re Budget items:
1.
What are Heat Pump inspections?
The cost for this service is included in
the monthly fee and is
done in the Spring of each year.
2.
Did we go over-budget to pay for paving of the
Village?
Secretary:
No Report
Council-at-Large:
All of the Committees are looking for volunteers.
-
Master Key testing
on each unit was completed by “A-1 Security”. Units
-
Gutter cleaning will take
place the end of November.
-
Homeowners do not own the
ground beyond their foundation limits. When
the homeowner wants to make changes in their outside area, the proper form
needs be completed describing their project requests. These are submitted to
the proper chairperson and then to Council for final approval.
When approved/disapproved the owner will be notified.
Committee Reports:
Landscape:
Report attached.
Social:
Devonshire Holiday Party will be held on Friday evening, December 9
Decorating:
Nick DiCroce, chairman seeks volunteers to assist the group in
setting up Christmas decorations.
Architecture:
Homeowners need to complete the Architectural Request Form when
changes are wanted on the outside of their home. The Village needs to
maintain a uniform appearance and the
Architecture Committee oversees.
Maintenance:
Lately we have encountered water damage in our crawl spaces. It is
the Homeowner's responsibility to have somebody inspect their crawl spaces
in order to detect problems.
Welcoming Committee for New
Families: Carol Ann Karr
Hospitality:
Roseanne Havird
Webmaster:
presently unfilled
-
Hoses need to be
disconnected for the winter so the faucet won’t freeze.
-
“Rules
of the Village…” G-1 regarding
the installation of an electrical line
Roseanne M. Havird,
Recording Secretary
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DEVONSHIRE VILLAGE HOMEOWNERS ASSOCIATION
COUNCIL MEETING MINUTES
October 25, 2011
1:30
P.M. – Paoli Room – Hershey Mill Community Center
MEMBERS PRESENT: Priscilla Burt,
President; Frank Mamrol, Vice-President & Architectural Chairman; Fred
Bachman, Treasurer; Bobbie Castellotti, Managing Agent, Barbara Stumpf,
Council-at-Large; ; Roseanne Havird, Secretary
COMMITTEE MEMBERS: George
Manaker, Landscape: Dick
Schmidt, Maintenance.
CALL
TO ORDER: Priscilla Burt called
the meeting to order at 1:15 P.M.
APPROVAL OF MINUTES: The
September minutes were approved with 3 changes.
OFFICERS’ REPORTS:
President:
Report Attached.
Vice
President:
No Report.
Treasurer:
Fred reviewed the Penco Monthly (September) Financial Report.
He made the recommendation that when the CD in the DNB matures it be
rolled into a Money Market at the Customer Bank in Newtown Square.
They are offering a 1.1% Money Market which is more than we would be
earning at DNB. Frank made the
motion to approve the transfer of funds at the CD’s maturity from DNB to
Customer Bank of Newtown which is offering the 1.1% Money Market.
Priscilla 2nd the motion.
Motion was approved.
Secretary:
No Report
Council-at-Large:
Barbara reported that she contacted Carol Ann Karr and Nick DiCroce
regarding their
Committee Reports:
Architecture:
The request for expansion of the storage space in the carport for
283 was resubmitted and approved with the requirement that the owner restore
the carport to the original configuration when the unit is sold.
Landscape Committee:
Report
attached. The tree at #272 is
scheduled to come down.
Maintenance Committee:
Wood replacement has been approved for 5 units.
Some of trim around the garage areas as well as the trash area needs
to be repainted. Most of this
damage is due to animal scratching. (i.e. squirrels).
Dick suggested that not all the trash doors need replacing now but
could be deferred until next Spring thereby freeing up funds for the
painting project.
The
Hershey's Mill Meeting of
“Village Maintenance Chairmen” confirmed the following points:
-
Gutters should be cleaned 2 times a year to keep roof and wood damage down.
-
Vents should not be placed on the roof of units but on the side of the
house.
Old Business:
Fred reviewed the reasons for the monthly fee increase for 2012.
Fred made a motion to approve the increase and Frank seconded the
motion. The monthly increase was
approved.
New
Business:
a.
Unit 273 – Relocation of underground wiring was approved by Council.
b.
Moss on roofs: Some units
are reporting moss on their roofs.
c.
Walkway Repairs – Macadam Proposal for certain walkway repairs was
approved.
d.
Alarm System: The target
date for proceeding to address this project is 2012.
e.
2012 Meeting Schedule:
The HM Community Center will be under renovation so our
f.
Discussion of Open Meeting Agenda – November 16th:
-
Priscilla: New rules will
be distributed and open discussion will be encouraged.
A request for owner’s email addresses will be made for the purpose of
reducing mailing expenses.
-
Fred: 2012 Devonshire Village Budget
-
Barbara: Volunteers needed for the Decorating Committee and another to
replace light bulbs in the Common Areas.
g.
Dog out without a leash.
A letter is being sent to the dog’s owner informing him of the fine
associated with this violation of Village Rules.
Respectfully submitted,
Roseanne M. Havird, Secretary
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COUNCIL MEETING MINUTES
SEPTEMBER 28, 2011
1:30 P.M. – Penco Management Inc., Chadds Ford, PA
MEMBERS PRESENT: Priscilla Burt, President; Frank Mamrol, Vice-President & Architectural Chair; Fred Bachman, Treasurer; Bobbie Castellotti, Managing Agent; Roseanne Havird, Secretary; Barbara Stumpf, Council-at-Large member
PENCO MANAGEMENT PRESENT: Donald Franceschini
CALL TO Order: Priscilla Burt called the meeting to order at 1:30 P.M.
APPROVAL OF MINUTES: August Minutes were approved with two changes. Minutes will be sent to new webmaster at the time the person for this position is appointed.
PENCO PRESIDENT: "Devonshire Village Homeowners Association" - 2012 Proposed Budget
Decisions:
1. Member Fee: This proposed budget estimates the membership fee at $24 a month increase or $436 a month. Recommendation was made to use surplus funds from another budget area to reduce the $24 suggested increase to $17. This amount could go lower ($14) if the Hershey's Mill Master Association annual fee stays the same for this year. Priscilla will contact the HMMA to get 2012 fee amount.
2. Question was asked "When is the next year the Village would be painted?" This information is needed so funds can be set aside for that time.
3. Alarm System: The new alarm system costs will be assumed by the Village members. The assessment for each home could be collected monthly or all at one time. The smoke alarm maintenance fee could be eliminated in the budget when the new alarms are installed.
4. Landscaping: Bobbie will contact Mike Neal re the new 2012 contract.
OFFICERS' REPORTS:
President: The Hershey's Mill Master Association voted to approve spending of $928,080 on repair and restoration of the Community Center. The minutes of this meeting will be placed on the Hershey's Mill website.
A sidewalk for Hershey's Mill is under consideration by the Master Association. A total of 1.6 miles is estimated.
A letter has gone from the Master Association to Verizon re failure of service in the Villages.
Bobbie will issue a schedule of the HOA meetings for Devonshire in 2012.
Hershey's Mill Landscaping contract for 2012 with Devonshire has not been received.
Vice-President: No report.
Treasurer:
Recommendation: First page of the Financial Report of 9/19/2011 shows a balance of $123,585 in the Replacement Reserve Equity. Recommendation was made that these funds be rolled into CDs of $25,000 every 3 months.
The water costs for 2011 have increased when compared with the 2010 water bills. The concern is that there may be a leak somewhere in the Village. The recommendation was made that the 2010 bill be compared with 2011 to determine if there is a significant increase. If so, steps will be taken to identify the water problem.
October is the last month for snow assessment. Recommendation was made to review monthly balances of HOA fees and send letters to those with unpaid balances.
We should be on budget unless snow storms happen. A 5% increase in electricity costs is possible after January 1.
Secretary: No report
Council-at-Large: The Devonshire Newsletter for December compiled by Anne Gustafson will be completed earlier in order to announce our need for volunteers for both the Christmas Decoration Committee and Welcoming Committee.
COMMITTEE REPORTS:
Architectural: Report attached. Recommendation was made that approval for the modification of the garage space for Unit 283 be contingent on whether the present owner will agree to restore the garage to its original size if so requested by the next buyer at resale of the property. All were in favor of this recommendation. Re the same property, Council rejected a request to create a new walk blacktop.
New light fixtures for the Village were discussed and agreed upon.
Landscape: Report attached.
Maintenance: No report.
OLD BUSINESS:
Rules & Regulations: Three new additions/changes were discussed and approved:
1. (Page 7) H. Water and Plumbing #1: Change last sentence to: "Water leaks or drips from inside faucets, toilets, etc. must be repaired promptly to avoid unnecessary expenses to the Association."
2. (Page 6) "No vehicle shall be parked in such a manner as to prevent free access for other residents to and from their home."
3. (Page 6) "Council reserves the right to restrict open parking areas for "Guest Parking Only." (Protective Covenant Restrictions)
ADJOURNMENT: Priscilla adjourned the meeting at 4:00 PM. The next Council Meeting is scheduled for Tuesday, October 25, 2011 at 1:30 PM in the Paoli Room of the Hershey's Mill Community Center.
Respectfully submitted,
Roseanne M. Havird, Secretary
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COUNCIL MEETING MINUTES
AUGUST 23, 2011
1:30 P.M. – Paoli Room – Hershey’s
MEMBERS PRESENT: Priscilla Burt, President; Frank Mamrol, Vice-President & Architectural Chair; Fred Bachman, Treasurer; Bobbie Castellotti, Managing Agent; Roseanne Havird, Secretary; Barbara Stumpf, Council-at-Large member
COMMITTEE MEMBERS PRESENT: George Manaker, Landscape; Dick Schmidt, Maintenance
CALL TO Order: Priscilla Burt called the meeting to order at 1:30 P.M.
APPROVAL OF MINUTES: Fred made a motion that the July minutes be approved with one change. Frank seconded the motion. Motion approved. Minutes will be sent to the new webmaster at the time the person for this position is appointed.
OFFICERS' REPORTS:
President: No report. Hershey's Mill Master Association did not meet in August. The next meeting of the Hershey's Mill Master Association will be held on September 7 to approve funding of the Hershey's Mill Community Center.
Vice-President: No report.
Treasurer: Paving: Macadam paving will be completed within a few days. Comments from residents have been very positive. Unit 284 was widened and the slope was removed. This project was funded by the "Placement Reserved Fund."
Secretary: No report
Council-at-Large: No report
COMMITTEE REPORTS:
Architectural: New outdoor light fixture is under consideration and samples of possibilities will be submitted soon.
Landscape: Report attached.
Maintenance: Drainage problems in the Village were discussed. Recommendations: 1) We can obtain two opinions from contractors to evaluate this prior to winter. Dick Schmidt will get all the originals of the major drainage and sewer lines drawings from East Goshen Township. After comparing the two reports, the HOA Council members will take the best solution for correcting the drainage issues mentioned above. The East Goshen Township Manager will be asked to oversee the project. 2) Have a regular crawl space inspection of each housing unit every 2 years.
OLD BUSINESS:
a. There are 2 units that have not had their dryer vents inspected.
b. The L&L Dryvit Coating Co. received the HOA letter dismissing them from the chimney job. CS Kelly was asked to assume the job and their estimate is $2,375 to do both chimneys for units #317 and #335.
c. Paving update
1) Some units have water seepage into garage. Macadam will make the repairs.
2) Two parking spaces will be redone in the cul-de-sac of unit #378.
3) Yellow line down the center of the road leading to the stop sign will be added.
d. Carport Inspection Status: The residents were very cooperative in cleaning their carports. Letters will be sent to those not in compliance.
e. Crawl space vents - volunteers: Five volunteers are available for this job. Dick Schmidt will create a schedule for the 10 cul-de-sacs.
NEW BUSINESS:
a. Alarm System: Devonshire is the only Village in Hershey's Mill that has not updated its system.
b. Owner cited for violation of Parking Rules.
ADJOURNMENT: Budget Meeting at Penco Management Inc. Office in Chadds Ford, PA. Date to be determined.
Respectfully submitted,
Roseanne M. Havird, Secretary
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COUNCIL MEETING MINUTES
1:30 P.M. – Paoli Room – Hershey’s
MEMBERS PRESENT: Priscilla Burt, President; Frank Mamrol, Vice-President & Architectural Chair; Fred Bachman, Treasurer; Barbara Stumpf, Council Member; Bobbie Castellotti, Managing Agent;
Absent: Roseanne Havird, Secretary
COMMITTEE MEMBERS PRESENT: George Manaker, Landscape; Dick Schmidt, Maintenance
CALL TO Order: Priscilla Burt called the meeting to order at 1:30 P.M.
APPROVAL OF MINUTES: After several corrections were noted, approval of the June 28, 2011 Council Meeting Minutes was tabled until the August Council Meeting, at which time the corrected Minutes will be reviewed.
OFFICERS' REPORTS:
President: Report attached
Vice-President: No report
Treasurer: Fred Bachman reviewed the June 2011 financial report. The only significant negative variance in the operating budget is in snow removal, which will be resolved by the $200 per unit assessment over the next four months.
Secretary: Absent
Council-at-Large: No report
COMMITTEE REPORTS:
Architectural: Frank reviewed the problem with the dryer venting in Unit 328B and the reason for the failure of the resident to provide a report of dryer vent inspection. Inspections were made of the dryer, ducting from the dryer, through the attic to the vent on the roof, and of a similar second floor unit. Considerable lint was found in the dryer when he replaced the failed heater unit. The dryer was not connected for a number of years. The vent ducting was inspected and cleaned and the dryer installed. The dryer can now be considered to have passed inspection.
A request was received from Unit 310 to install replacement windows. The windows will be of a previously approved manufacturer. The request was approved.
Landscaping: Report attached
Maintenance: Dick reviewed the upcoming paving project.
OLD BUSINESS:
Chimney/Dryer Vent Inspections - Bobbie gave Council an update on the chimney and dryer vent inspection project. All but two (2) owners have now complied.
Paving - will start this week; weather permitting it should take six days to complete. All owners have been notified and provided with the schedule for the project.
Rules & Regulations Revisions - Council reviewed the 2nd section of the Rules with the final section to be reviewed at a special meeting for that purpose on August 9th at 1:30 at Priscilla's house.
Carport Inspection - Letters were mailed to all owners with items stored in carports on July 7th with a deadline of July 22nd for removal of the items identified. A follow-up inspection will be done prior to the August meeting.
Crawlspace Vents - A notice was sent out to all owners with the paving schedule, asking for volunteers for this project, which involves opening and closing the vents for owners with crawlspaces. To date, we have received one response.
ADJOURNMENT: Priscilla adjourned the meeting at 3:45 PM. The next Council Meeting is Tuesday, August 23, 2011 at 1:30 PM in the Paoli Room.
Respectfully submitted,
Barbara J. Castellotti for the Recording Secretary
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COUNCIL MEETING MINUTES
1:30 P.M. – Paoli Room – Hershey’s
MEMBERS PRESENT: Priscilla Burt, President; Frank Mamrol, Vice-President & Architectural Chair; Fred Bachman, Treasurer; Bobbie Castellotti, Managing Agent; Roseanne Havird, Secretary; Barbara Stumpf, Council-at-Large member.
COMMITTEE MEMBERS: George Manaker, Landscape; Dick Schmidt, Maintenance; Gloria Schmidt, homeowner.
CALL TO Order: Priscilla Burt called the meeting to order at 1:30 P.M.
APPROVAL OF MINUTES: The minutes of May 24, 2011 were reviewed and approved.
OFFICERS' REPORTS:
President: Priscilla read the Master Assoc. Report of June 2, 2011 (see attachment) promoting Hershey's Mill. HM Master Association is making a big effort to advertise HM to the general public. Suggestions are being accepted.
There is an erroneous article circulating stating that "The Mill" members are "Doubly Taxed Seniors." The points made are being challenged as erroneous. It was pointed out that our taxes are very low for the services that the county does provide i.e. police escort for ambulances, fire trucks.
Susan Feaster thanked the HOA for the gift of an azalea to honor her deceased husband, Doug, who served the Devonshire community so generously as Council President, a strong supporter of the HM Pool Program, and as a member of the HM Master Association.
#321 has been sold.
EVENTS: 1) Patriots Day: A golfing event held at HM Golf Club to benefit the widows/children of slain wounded Veterans.
WELCOME COMMITTEE: Priscilla has been meeting with new people.
DECORATING COMMITTEE: One is needed for the Winter Holiday decorations. A request will be placed in the Newsletter. (When will that come out?)
Vice-President: Frank Mamrol - no report.
Treasurer: Fred gave a report of the May 2011 Financial Report which included the Balance Sheet, Operating Fund Profit and Loss Statement, Replacement Reserve Schedule of Sources & Uses, Check Registers, Delinquency Report, Accounts Payable Listing and Bank Statements and Reconciliations. These financial statements are not audited.
Council-at-Large: Barbara Stumpf - no report.
Secretary: Roseanne Havird - no report.
Architecture: Frank Mamrol: Unit #342's request to provide a ramp with handrails has been approved. Discussion: This was approved prior to receiving a drawing of the plans in an effort to assist the couple as quickly ad possible. However, there was general agreement among the present members that the HOA rules on the procedures for submitting requests for such projects and the time frames for response from the HOA management be discussed at our next general meeting in November. (Landscaping & Architectural forms). Bobbie's office will research a way of placing these documents on the website. A suggestion was made that this also be addressed in the next Devonshire Newsletter.
Communication - no report.
Landscape: Meeting - Thursday, June 30, 2011 - Most of the work of this Committee is presently centering on tree work. Twenty-eight (28) trees have been removed, and 20 will be cut flush to the ground. Next year we should have less tree work and then attention can be given to improving the landscaping. The Newsletter should contain an article on the HOA rules guiding plantings in the Village. See attached report.
Maintenance: Dick Schmidt's Report: Concern was raised about the future costs for replacing and painting of wood on the units. Frank offered to share all the measurements for each unit that he has accumulated over the years. Factors contributing to this problem are:
1) Poor drainage is the source of wood rot and affects 3" to 6" of affected units.
2) Gutters also contribute to rotting and need to be checked once a year for damage caused by storms.
3) Plantings that are too close to the unit cause dampness. They are also a fire hazard, provide hideaways for rodents/snakes, and make it difficult for painters.
Suggestions: Dick continues to meet with other Village maintenance persons who share their expertise.
1) Members of the Landscape Committee take pictures of damaged areas as they do their "annual walk around."
2) Plastic Wood (Azek) be used to replace rotted wood.
3) #360 needs a post light.
OLD BUSINESS:
a) Chimney and Dryer Vent Inspection: Letters will be sent to the few homes that have not complied with the dryer vent cleaning.
b) The contract with the company that was to complete a chimney repair will be terminated since the job was only half completed. Another company will be asked to complete the job.
c) The original paving schedule (July 27-28-29; August 1-2 may be modified to meet the needs of a member undergoing hip surgery. Bobbie will take care of these changes as well as notify personnel who provide services to the Village i.e., trash, landscape, mail person, newspaper delivery (Inquirer, Local West Chester paper, Wall Street journal).
d) #278 lamp was installed outside.
e) SECOND AMENDED REVISIONS TO RULES & REGULATIONS DATED APRIL 1, 2008 were discussed and some changes made up to and including:
A. RESIDENTIAL USE ONLY
B. EXTERIOR OF BUILDINGS
Bobbie will make the suggested revisions and the July 26 meeting will complete the review.
An August meeting will be held if necessary in order to present the new rules to the HOA's meeting in November.
NEW BUSINESS:
a) Carport inspection: Letters will be sent to those units who are still not in compliance.
b) Drainage repairs behind Unit 142: The reasons for the total collapse of the 10 year old pipes are:
- water blockage caused by pipes being laid too close to the surface
- pipes were too light in weight
- tree roots
All new pipes were installed.
c) Crawl Space Vents: Volunteers from each cul-de-sac are needed to inspect for open crawl space vents in the summer and closed ones in the winter. Homeowners are responsible for inspecting and ensuring that their crawl spaces are dry.
ADJOURNMENT & DATE OF NEXT MEETING: Tuesday, July 26, 2011, 1:30 PM, Paoli Room.
Respectfully submitted,
Roseanne M. Havird, Secretary
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COUNCIL MEETING MINUTES
MAY 24
1:30 P.M. – Paoli Room – Hershey’s
MEMBERS PRESENT: Priscilla Burt, President; Frank Mamrol, Vice-President & Architectural Chair; Fred Bachman, Treasurer; Bobbie Castellotti, Managing Agent
Absent - Roseanne Havird, Secretary; Barbara Stumpf, Council Member
COMMITTEE MEMBERS PRESENT: George Manaker, Landscape; Dick Schmidt, Maintenance
CALL TO ORDER: Priscilla Burt called the meeting to order at 1:30 PM.
APPROVAL OF MINUTES: The Minutes of the February 22, 2011 Council Meeting were reviewed with two minor corrections. Minutes of the March 22, 2011 Council Meeting were approved with one minor correction. Minutes from the April 20, 2011 Open Meeting and April 25, 2011 Special Meeting were approved with no changes.
OFFICERS' REPORTS:
Vice-President: No Vice-President's Report; however, Frank Mamrol took a moment to thank Council, PENCO Management and his Devonshire friends and neighbors for their kindness and support to him and his family during Jane's illness and subsequent passing.
Treasurer: Fred Bachman reported on the financial health of the Village as referenced in the April 2011 Financial Report. Fred will discuss reinvestment options for Reserve Accounts with PENCO Accounting Manager at appropriate times.
Secretary: Absent
Council-at-Large: Absent
COMMITTEE REPORTS:
Architectural: Report attached.
Maintenance: Dick Schmidt addressed options for bollards throughout the Village He asked Council to consider the possibility of removal of the bollards or possibly replacing them with another more attractive style. More information to follow as he researches this idea. Another area of concern is the bottom carport frames, i.e., bottom of frames are scratched to the bare wood where critters like to scratch and chew. Option of metal wrap, painted to match the frame, was discussed. Bobbie will discuss this option with M&M Maintenance.
OLD BUSINESS:
Chimney/Dryer Vent Inspections - Bobbie gave Council an update on the chimney and dryer vent inspection project. There are still ten (10) owners who have not complied. Council Members present voted unanimously to send another letter giving owners ten (10) days to comply; otherwise, fines would be assessed.
Rules & Regulations Revisions - Council will review the current Rules and bring their comments/suggestions to the June Council Meeting.
NEW BUSINESS:
Paving - is scheduled to be done, weather permitting, late June or early July. Owners will be notified in advance so they can adjust their schedules, if necessary.
Carport Inspection - Council requested PENCO perform an inspection of all carports and report findings to Council for review, after which letters will be sent to owners advising which items should be removed. Owners were previously advised of this inspection in the Spring Newsletter.
279 - request for light on back of carport - Jim Bellas, owner, requested a light be installed on the back wall of his carport building. Decision pending inspection by Dick Schmidt, Maintenance Chairman.
ADJOURNMENT: Priscilla adjourned the meeting at 3:42 PM. The next Council Meeting is Tuesday, June 28, 2011 at 1:30 PM in the Paoli Room.
Respectfully submitted,
Barbara J. Castellotti
for the Recording Secretary
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DEVONSHIRE VILLAGE HOMEOWNERS ASSOCIATION
MEETING MINUTES OF SPECIAL MEETING TO AWARD BID - APRIL 25, 2011
Present: Priscilla Burt, President; Fred Bachman, Treasurer; Roseanne Havird, Secretary; Barbara Stumpf, Council-at-Large; Dick Schmidt, Chairman, Maintenance Committee; Bobbie Castellotti, Managing Agent
Absent: Frank Mamrol, Vice-President
Meeting called to Order: 4:00 PM
A Special Meeting was called for the purpose of selecting a paving contractor for asphalt repairs, storm inlet repairs and overlay of all the roadways and parking areas (excluding carports) from the three bids that were received and reviewed. Bidders were Macadam Company, Inc., Lyons & Hohl Paving and Schaffer Construction.
Motion to approve the Macadam bid was made by Fred Bachman - seconded by Roseanne Havird, resulting in unanimous vote 4-0 in favor of Madadam.
Meeting adjourned at 5:00 PM.
Respectfully submitted,
Barbara J. Castellotti for the Recording Secretary
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ANNUAL MEETING - APRIL 20
Call to Order: The meeting was called to order by President, Priscilla Burt at 7:30 PM.
Priscilla read the following Meeting Decorum Statement established for Devonshire Village:
Homeowners will have the opportunity to ask questions or make comments related to each report when it is finished. Raise your hand and when you are recognized, please step up to the microphone, state your name and address and pose your question or comments which must be germane to the agenda item being discussed. Members may not speak a second time on an item until everyone who wants to speak has been given a chance to speak once.
Please recognize and show respect when another person has the floor. Devonshire Village Homeowners Association meetings are a place where discussion is welcomed, but must be accompanied by the expectation of dignity, civility, courtesy and mutual respect.
Statement from the President: Priscilla welcomed everyone and introduced new residents Dick and Gloria Schmidt at 371 Devon Way. Copies of the revised Devonshire Village By-Laws were distributed to all homeowners in attendance. Priscilla announced that volunteers were needed to serve on the Landscape and Maintenance Committees, and encouraged people to use the sign-up forms on the tables in the back of the room before leaving the meeting.
Officers' Reports:
President: Refer to attached report.
Vice President: No report.
Treasurer: Devonshire Village Homeowners Association Statement of Revenues and Expenses for the first quarter ending March 31, 2011 was attached to the Annual Meeting Agenda.
Fred Bachman reported there were 13 snow removals during the first three months of 2011. Residents will receive a snow assessment of $200 per household. Homeowners can make a single payment of $200 or four monthly payments of $50 between July and October. Fred also mentioned that Direct Debit is now available as another option to pay the monthly Devonshire Village Homeowners Association fee.
The 1% Genuardi's Tape Rebate Program will end in June 2011 for Devonshire Village, because the program is for charities only.
Secretary: No report.
Council-at-Large: No report.
Committee Reports:
Architectural: Frank Mamrol reported that usage of the electric outlets in the garages and carports is billed to HOA. People with electric cars will need a separate installation from their own breaker box in their house to the garage or carport area. This could be quite costly, because landscape issues would be involved. Frank also mentioned that the use of solar panels within the Hershey's Mill Community would probably not maintain the "Commonality of Appearance" that is required.
Maintenance: Dave Freese reported that two projects were currently underway in Devonshire. During 2011, 37 trash doors will be replaced and the remaining 37 will be replaced next year. Road repairs and resurfacing will be done the latter part of June. Council has received three bids from the following contractors: Macadam, Schaffer, and Lyons & Hohl. Council will discuss each proposal and make a decision regarding the work.
Landscape: Janet Freese and Judy Snyder reported that three more trees have been removed, and mulching will be done by Hershey's Mill Landscaping in May.
Social: Anne Gustafson announced that Devonshire's annual picnic will be held at the pool on Thursday, July 21. The annual Christmas dinner will be held at the Hershey's Mill Golf Club on Friday, December 9. Anne is also working on the spring edition of the Devonshire News, which will be distributed in May.
Nominating: George Manaker introduced three candidates for Council. Each individual told why they wanted to volunteer for the vacant positions. Priscilla Burt and Frank Mamrol wanted to serve for another term, and Roseanne Havird volunteered to serve as a new Council Member. An uncontested election was held without ballots, and the volunteer candidates will fill the three vacancies on the Council for a two-year term. Devonshire Village Officers for 2011 will be: President, Priscilla Burt; Vice President, Frank Mamrol; Secretary, Roseanne Havird; Treasurer, Fred Bachman; and Council-at-Large, Barbara Stumpf.
Managing Agent's Report - Bobbie Castellotti
Open Forum: One resident questioned the name change of Winfield Hall to Hershey's Mill Community Center. Another resident reported that the snowplows had caused damage to some of the support posts in the carports that would require touch-up painting. There was also a question raised regarding differences in mulching procedures, hand application or blowing the mulch in place. Residents in attendance were also informed that they could purchase tickets for the Hershey's Mill House Tour before leaving the meeting.
Adjournment:
Priscilla Burt adjourned the meeting at 8:20 PM. The next Devonshire Council Meeting will be held at 1:30 PM in Hershey's Mill Community Center, on Tuesday May 24, 2011 in the Paoli Room.
Respectfully submitted,
Barbara Stumpf
Recording Secretary
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COUNCIL MEETING MINUTES
MARCH 22
1:30 P.M. – Paoli Room – Hershey’s
MEMBERS PRESENT: Priscilla Burt, President; Frank Mamrol, Vice-President & Architectural Chair; Fred Bachman, Treasurer; Dave Freese, Council--at-Large & Maintenance Chair; Bobbie Castellotti, Managing Agent
Absent - Barbara Stumpf, Secretary
COMMITTEE MEMBERS PRESENT: Judy Snyder, Landscape; George Manaker, Nominating
RESIDENTS IN ATTENDANCE: Ken Tunnell, Richard Schmidt
CALL TO ORDER: Priscilla Burt called the meeting to order at 1:30 PM, after which she introduced and welcomed Richard (Dick) Schmidt, new owner of 371 Devon Way.
APPROVAL OF MINUTES: The Minutes of the February 22, 2011 Council Meeting were reviewed and after corrections were made, approval was tabled until the next Council Meeting in May.
OFFICERS' REPORTS:
President: Priscilla Burt advised Council of the resignations of the Chairs of the Landscape and Maintenance Committees and thanked Judy Snyder and Janet Freese (Landscape) and Dave Freese (Maintenance) for their endless dedication to the Committees they served. President Burt's formal report is attached.
Vice-President: No report
Treasurer: Fred Bachman reported on the snow removal expenses, which to date have exceeded the annual snow budget by $15,504.50. After discussions on how to fund this deficit, Council unanimously approved an assessment of $200 per unit, to be paid in full by October 1st or in four equal monthly payments of $50 commencing July 1st. This amount will not only fund the deficit, but will allow for potential snow removal services in November and December.
Secretary: Absent
Council-at-Large: No report
COMMITTEE REPORTS:
Architectural: A request was received from the owner of 340 Devon Way to install a railing on the side wall adjacent to the stoop. The request was approved.
Landscaping: Report attached
Maintenance: Report attached
Nominating: With three open seats on Council this year, George Manaker advised Council that he has three potential nominees and will forward their Candidate Data Sheets to PENCO for inclusion in the Notice of Meeting which will be mailed to owners.
OLD BUSINESS: The 2nd Draft of the By-Laws was reviewed and unanimously approved by all Council Members present. The new By-Laws will be distributed to all owners present at the Annual Meeting on April 20th; and those not in attendance will receive their copy by mail.
Council was updated on the progress of the mandatory chimney and dryer vent inspections. To date, approximately one-half of the owners have complied. Deadline for compliance is March 31st.
NEW BUSINESS: At the request of Council, PENCO, Priscilla Burt and Dave Freese have met with one paving contractor, with two more scheduled over the next two weeks, after which proposals will be submitted to Council for their review.
Proposal from Hershey's Mill Landscape Division for removal of trees at 281 garage, 295 back and 308 front was unanimously approved by Council Members present. Approval includes stump grinding, clean-up and mulch at area where 281 tree is removed.
ADJOURNMENT: Priscilla adjourned the meeting at 3:30 PM. The next meeting is the Annual Meeting of Owners (Election) on Wednesday, April 20, 2011 at 7:00 PM at the Hershey's Mill Community Center.
Respectfully submitted,
Barbara J. Castellotti
for the Recording Secretary
Attachments: President's Report, Landscape Committee Report, Maintenance Committee Report
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
COUNCIL MEETING MINUTES
FEBRUARY 22
1:30 P.M. – Paoli Room – Hershey’s
Council Members Present:
Priscilla Burt, President; Frank Mamrol, Vice-President;
COMMITTEE MEMBERS PRESENT:
APPROVAL OF MINUTES:
Minutes from the January 25, 2011
Council Meeting were approved
Committee Reports:
Architectural: No report
Communications: Condolences were expressed to Judy Snyder on Don's passing.
Landscape:
The Landscape Committee expressed their concerns regarding excessive damage to landscaping in the Village that was caused by snowplowing.
Maintenance: Report attached.
Officer's Reports:
President: Attached report includes information from the Master Association and plans to begin renovations in Hershey's Mill Community Center.
Vice-President: No report
Secretary: No report
Treasurer:
Council-at-Large: Refer to attached Maintenance Report
Old
Business:
Priscilla discussed revisions to the Devonshire By-Laws in the draft copy. After reviewing comments of other Council Members, Priscilla asked Bobbie to make revisions and provide Council with a second draft which will be reviewed at the March Council Meeting.
Chimney & Dryer Vent inspections deadline is March 31 - status currently incomplete.
Rules & Regulations revision regarding garage doors is tabled.
New
Business:
Priscilla gave a brief report on the recent PUC Meeting regarding electric service. There is not much of a savings to switch from PECO to another electric company at this time. Information was handed out to everyone who attended the meeting and PECO does offer budget billing to their customers. Additional information can be found on their website www.PAPowerSwitch.com.
The Annual Meeting and election of three Council Members for Devonshire Village Homeowners Association will be held on Wednesday, April 20, 2011.
Executive Session: (This information will not be posted on the website.)
RE: Richard Baldwin #309 Devon Lane
Bobbie received a letter from Richard's son Dan Baldwin requesting that Devonshire Village Association fees be suspended until the sale of the property, since his father was living on a fixed income and his unit was vacant. Council voted to decline the request. Bobbie will send a letter to explain the ruling regarding fees in a Planned Community like Hershey's Mill.
Adjournment: Priscilla adjourned the meeting at
Respectfully submitted,
Recording Secretary
COUNCIL MEETING MINUTES
1:30 P.M. – Paoli Room – Hershey’s
Absent – Barbara Stumpf, Secretary
COMMITTEE MEMBERS PRESENT:
CALL TO ORDER:
Priscilla Burt called the meeting to order at
APPROVAL OF MINUTES:
The Minutes of the
OFFICERS’ REPORTS:
President: Refer to President’s report attached.
Vice-President:
Frank Mamrol thanked Council for his appointment to Council, to
complete the term of
Treasurer:
Secretary:
Absent
Council-at-Large:
No report
COMMITTEE REPORTS:
Architectural:
No report
Landscaping:
To date, only damage incurred from snow/ice storms is a large limb
from a tree on the side of Unit 278, which fell onto
Maintenance:
Projects for 2011 include:
1.
Inspections for rotten wood & woodpecker damage to begin when snow is
gone
2. 37 trash doors to be replaced – selection of doors to be made as weather permits
3.
Paving of roads to be reviewed this year
OLD
BUSINESS:
a. By-Laws Amendment –
Council reviewed the By-Laws revisions submitted thus far.
Bobbie will update accordingly and send to Council, for their review,
in advance of February Meeting.
b. Chimney & Dryer Vent
Inspections – Letters have been sent to owners advising of the mandatory
project with a deadline of March 31st.
To date, 13 owners have complied.
NEW
BUSINESS:
a. Trash collection
procedures were discussed, as well as revisions to the parking Rules.
b. Request for walkway
modification at Unit 281 was reviewed and will be inspected for a permanent solution in the Spring along
with other areas in need of repair.
ADJOURNMENT:
Priscilla adjourned the meeting at
Respectfully submitted,
for the Recording Secretary
Attachment:
President’s Report
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Council
Meeting Minutes
Hershey’s Mill Community Center
Paoli Room –
Council Members present:
Committee Members
present: Janet
Freese and Judy Snyder, Landscape Committee and Frank Mamrol, Architecture
Committee
Approval of Minutes:
The October 26,
2010 Council Meeting and November 4, 2010 Open Meeting Minutes were approved
Committee Reports:
Architectural: A
request to install a bathroom vent to the outside was received and approved
for Unit #279
Communications: The annual Devonshire Village Christmas dinner at Hershey’s Mill Golf Club was successful thanks to Anne Gustafson and the Social Committee. The December Devonshire Village Newsletter featured an interesting article based on an interview with a staff member from the Philadelphia Inquirer about Virginia Love, a village resident for many years.
Landscape: Report
attached
Maintenance: No report
Officer’s Reports:
President: Report Attached.
Secretary:
No report
Treasurer:
Report attached
Council-at-Large: No report
Old Business:
·
By-Laws Amendment –
Proposed changes and additions will be made to the
·
Chimney & Dryer Vent
Inspections –
New Business:
·
Electric cars-
The
future impact on our budget was discussed regarding electric cars and how
the owners will charge their cars in the individual carports/garages and pay
for the electricity.
·
Deregulation of electricity
purchase-
Council discussed the pros and cons of changing from PECO to a private
provider to receive electricity in the future, since electricity will likely
cost PECO’s customers more to purchase beginning on
·
Paving roads and parking
areas-
A
decision was made to evaluate the condition of the roads in the spring to
determine if repaving should be done, or could wait for another year.
·
2011 Meeting Schedule-
Council Members were given a schedule with the dates for all Devonshire
Village HOA meetings in Hershey’s
·
Pipeline safety-
Priscilla reviewed the material that was recently mailed to all Hershey’s
Mill residents.
Executive Session:
·
Rules infractions-
Council held a brief meeting following adjournment to discuss recent rules
violations of a
Adjournment:
The
meeting was adjourned at
Respectfully submitted,
Barbara E. Stumpf
Recording Secretary
OPEN MEETING
Call to Order:
Priscilla Burt called the meeting to order at
President:
Priscilla Burt welcomed everyone and introduced the new
residents of
Barry & Sandra Hambleton
#337
Robert & Betty Fuchs #341
Toni Greco #374
Roger & Carol Ann Karr
#278
Edward & Mary McConnell
#272
Council-at-Large:
refer
to attached Maintenance Report
Landscape:
report attached
Decorating:
Ken Tunnell thanked the committee for decorating the entrance
at
Adjournment:
Priscilla adjourned the meeting at
Respectfully submitted,
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COUNCIL MEETING MINUTES
Oc
1:30 P.M. – Paoli Room – Hershey’s
Absent – Barbara Stumpf, Secretary
CALL TO ORDER:
Priscilla Burt called the meeting to order at
APPROVAL OF MINUTES:
Page Two
By-Laws Amendment – tabled
Chimney & Dryer Vent Inspections – tabled
Priscilla opened discussion period regarding preparation for November
Open Meeting.
Respectfully submitted,
for the Recording Secretary
Attachments
President’s Report
Architectural Committee Report
Landscape Committee Report
Council Meeting
– September
28, 2010
Call to Order:
Review/Approval of 2011 Draft Budget:
Officer’s
Report:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Paoli Room – Winfield Hall
Call Meeting to Order:
The meeting was called to
order by President Priscilla Burt.
Council Members present:
Fred Bachman, Vice President; Byron
Clark, Treasurer; Barbara Stumpf,
Secretary; Dave Freese,
Council-at-Large; and
Managing Agent, Bobbie
Castellotti
Approval of Minutes:
The Council Meeting
minutes were approved for
Communications:
No report
President:
Priscilla announced that
the Master Association did not have a meeting in August.
They will vote on
Treasurer:
Report attached
Byron explained that
our Reserve Fund contributions were not increased to cover the future
expense of tree work and will result in a shortfall if not adequately
funded. A Draft Copy of the 2011
proposed budget was distributed to Council for review prior to next month’s
meeting at Penco Management Company.
·
By-Laws
Amendment – tabled until Fall
·
Chimney &
Dryer Vent inspection – tabled until Fall
·
Asphalt &
storm inlet repairs were completed
·
Dryvit
repairs to chimney’s is pending a 3rd proposal at a meeting with
Bobbie today
·
August 31st
Open Meeting regarding the Winfield Hall Project – Bobbie Castellotti and
Barbara Stumpf will have residents register upon arrival and then receive
one ballot per household to vote.
·
Crack sealing
– waiting for proposal
·
“Smart-Key”
lock systems – cannot be keyed to the Hershey’s Mill Security Master-Key
System. HM residents
installing new front door locks cannot use a “Smart-Key” lock.
New door locks must be able to be keyed to more than one set of keys
per Marc Fraser, Director of Hershey’s Mill Security.
Priscilla adjourned the
meeting at
Barbara E. Stumpf
Call Meeting to Order:
The meeting was called to order by
President Priscilla Burt.
Council
Members present: Fred
Bachman,Vice President; Barbara Stumpf, Secretary; Byron Clark, Treasurer;
Dave Freese, Council at Large and
Managing Agent, Bobbie Castellotti
Maintenance:
Refer to Council-at-Large report
Officer’s Reports:
Secretary:
No report
Treasurer:
Report attached
Byron Clark asked the
Maintenance and Landscape Committees to submit their requests for 2011 on or
before August 4th.
He will be meeting with Don Franceschini at Penco to discuss
the 2011 preliminary budget on
August 16, 2010.
Old Business:
·
By-Laws
Amendment – tabled until Fall
·
Chimney &
Dryer Vent inspections – tabled until Fall
·
Asphalt
repairs and storm inlet in front of unit # 315 – bids were discussed and the
Council voted for Macadam Company to do the work
·
Dryvit
repairs – chimneys at units # 317 & # 335 – Council discussed bids
·
·
Priscilla
Burt will distribute a letter to all village residents regarding the
Winfield Hall Project with comparisons of the 3 options for consideration,
A, D & E.
·
There will
be an Open Meeting for
·
Residents
who are unable to attend the Open Meeting will be able to vote by absentee
ballot.
·
Floor plans
for Options D & E will be on display at the meeting.
Council members held a
brief Executive Session following the Council meeting.
The meeting was adjourned at 3:15 PM. The next Council Meeting is scheduled for Tuesday, August 24, 2010, 1:30 PM – Paoli Room
Respectfully
submitted,
Barbara E. Stumpf
1:30
PM –
Paoli Room
– Winfield
Hall
Call Meeting to Order:
The meeting was called to order by President
Priscilla Burt.
Council
Members present: Fred
Bachman,Vice President; Barbara Stumpf, Secretary; Byron Clark, Treasurer;
Dave Freese, Council at Large and
Managing Agent, Bobbie Castellotti
Request Form (DA 11) to
install 6 solar lights and a light on the side of the garage at unit #297
was approved by The Council. M&M
will install the garage light.
Communications:
Barbara Stumpf reported that the Devonshire Ladies Luncheon at Hershey’s
Mill Golf Club was a success.
Landscape:
Report attached
Vice President:
Fred Bachman provided
handouts to Council Members and discussed information that he had requested
from Kathleen Tennity, at Penco Management Company, regarding the Operating
and Reserve Funds. Changes will
be added to the May Treasurer’s Report and included in the minutes.
Treasurer:
Report attached
Priscilla provided a
Draft Report with a proposed Revision of the By-Laws and the procedure for
Election of Officers.
New Business:
Byron Clark reported
that “non-emergency projects” should be in the budget, before a bid is
released by the Landscape and Maintenance Committees. Byron gave the Council
Members a proposed new policy of Practices and Procedures for future bids to
be approved by the Council.
Adjournment:
Priscilla adjourned the
meeting at 3:45 PM. The next
Council Meeting will be held on Tuesday, July 27, 2010 at 1:30 PM in the
Paoli Room.
Respectfully
submitted,
1:30 PM
Paoli
Room –
Winfield Hall
Call Meeting to Order:
The meeting was called to order by President
Priscilla Burt.
Council
Members present: Fred
Bachman,Vice President; Barbara Stumpf, Secretary; Byron Clark, Treasurer;
Dave Freese, Council at Large and
Managing Agent, Bobbie Castellotti
Committee Members present:
Janet Freese and Judy Snyder, Landscape Committee
Residents in attendance:
Ken Tunnell and Susan Feaster
Approval of Minutes:
Minutes from the March 16th Council Meeting
and April 20th Open Meeting were approved.
The Council approved
changes to Form DA16, Request Form for Installation of TV
Dish Antenna, submitted by
Frank Mamrol. Council also approved an Architectural Request Form DA11for
the installation of louvers on gable roof eaves, which would be
painted to match the color of our units.
Communications:
Barbara
Stumpf reported that a Devonshire Ladies Luncheon has been planned and
Anne Gustafson has completed a Devonshire Newsletter for distribution to the
residents.
Dave Freese announced
that
Officer’s Reports:
President:
Report attached
contacting Penco
Management Co.
Priscilla Burt will
give the approved minutes to Mary Bachman, our new
Webmaster.
Treasurer:
A new checking account
was opened for our Reserve Fund payments at DNB.
Annual expenses for
Monthly income that is collected from
the Devonshire residents, to pay the Devonshire Village HOA fee is deposited
into First National Bank of
This account is the Operating Fund.
Each month a portion of the amount collected is transferred into the
Reserve Fund Money Market at DNB.
(2)
Checking Account
– money will be transferred from the Reserve
Fund Money Market into the new Reserve Fund Checking Account, established in
April, 2010 to make payments, when bills are due
(3)
Certificate of Deposit
– $100,000. was deposited in July, 2009 into
an FDIC insured CD earning 2.6% for two years
Old Business:
Snow/Landscape Expenses: Both snow removal expenses, and expenses for
trimming and removal of
trees, will require an assessment. Council voted to assess
each household $200.
Bobbie Castellotti will mail letters to all homeowners regarding
1, 2, or 4 payment
options due October 1, 2010.
Webmaster:
Mary Bachman has accepted the position of Devonshire Webmaster to
replace Buck Patterson.
Option D or Option E at the June meeting.
All Hershey’s Mill homeowners will vote for
Option A, D or E, in September.
Chimney and dryer vent inspections:
Bobbie will mail letters in September regarding
the semi-annual inspections.
copies of the Snow
Removal Specifications, the Landscape Contract between
Bobbie agreed to mail the requested documents.
The meeting was
adjourned at 3:20 PM. The next
Council Meeting is scheduled for
Tuesday, June 22, 2010,
1:30 PM – Paoli Room
Minutes of Open Council Meeting –
Call to Order of Meeting: The Meeting was called to Order by President George Manaker. Council Members present: David Freese, Vice President; Priscilla Burt, Secretary; Byron Clark, Treasurer; Barbara Stumpf, Council at large; Bobbie Castellotti, Managing Agent. Committee Members Present: Frank Mamrol, Architectural Committee; Janet Freese, Judy Snyder, Landscape Committee.
Determination of
Quorum: A quorum of
Election of
Council Members:
President George Manaker introduced Nominating Committee Chair, Fred Bachman. Fred Bachman presented the candidates for 2 Council openings: Candidates, Fred Bachman, Barbara Stumpf, and Susan Feaster each made a statement.
Officers’
Reports:
President’s Report: Report attached
1. Byron Clark reported the need for Maintenance Committee to review need for insulation in homes, as energy costs are expected to rise.
2. Byron Clark has formed a committee to examine the finances of the Master Association.
3. The recent letter circulated throughout Hershey’s Mill from the Concerned Citizens presented finances needed to repair Winfield Hall.
4. Review of Village Funds.
5. Council voted to open a new checking account for payment of reserve expenses.
Council at Large: Barbara Stumpf expressed appreciation to Anne Gustafson for her work on the Devonshire Newsletter last fall.
Architectural Committee:
A request to install invisible
fence around the homeowner's patio was received. The system will
be-
unenergized except when the
homeowners supervise the
exercise of their dog within that area. The request was approved.
A query was received from a
homeowner concerning installation of a dish antenna for TV reception.
The Council is working on preparing an Architectural Request form
and revisions to the Village rules. Rules from other villages, some of which
have dish antenna installations, are
being examined for guidance.
Frank Mamrol, Chairman
Maintenance Committee: Report attached
Landscape Committee: Report attached.
Social Committee:
Anne Gustafson asked if residents would like to schedule a spring
luncheon for all
There have been no new residents in
Open Forum:
Fred Bachman, 68 votes
Barbara Stumpf, 49 votes
Susan Feaster, 29 votes
Priscilla Burt,
Secretary
Minutes of Council Meeting –
Call to Order of Meeting: The Meeting was called to Order by President George Manaker. Council Members present: David Freese, Vice President; Priscilla Burt, Secretary; Byron Clark, Treasurer; Barbara Stumpf, Council at Large; Bobbie Castellotti, Managing Agent. Committee Members Present: Frank Mamrol, Architectural Committee; Janet Freese, Judy Snyder, Landscape Committee. Village Residents present: Fred Bachman, Ken Tunnell.
Approval of Minutes: The Minutes of the February 22 Council Meeting were approved.
Committee Reports:
Architectural Committee: No report
Landscape Committee: Report attached.
Maintenance/Vice President: Report attached.
Officer’s Report
President’s Report: Report attached.
Vice President’s Report: Report attached.
Treasurer’s Report:
1. Byron Clark has scheduled a meeting with Don Franceschini to
review the current
2. Byron Clark reported a committee of Village residents is working on revision of Devonshire By-Laws.
3. Assessment of residents for snow removal to be determined after review of accounts.
Secretary: No report.
Council at Large: No report.
Old Business:
a. Frank Mamrol reported on update of Satellite Dish Rules and Architectural Form required installation of the Satellite dish. The request form must be completed for approval of installation by residents.
New Business:
a. Complaints of pet violation by resident # 343 continue to be reported. Resident will be assessed a $50.00 fine.
b. Decision of snow removal assessment has been tabled.
c. Numerical signs in the Village were damaged during snow removal. Council recommended that they be repaired by SnoPro.
d. Request by R. Burns of # 352 for invisible fence was approved by Council. Owner is responsible for maintenance of fence and must present final specifications to VP/Maintenance Committee for final approval.
e. Webmaster Buck
Patterson will step down
f. F.
Bachman, Chairman of the Nominating Committee, is accepting application for nominations for Devonshire Council.
The election of new officers will take place at the next Council, Open Meeting,
The Meeting was
Adjourned at
Date of Next
Meeting:
Respectfully Submitted,
Priscilla Burt, Secretary
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Minutes of Council Meeting –
Call to Order of Meeting: The Meeting was called to Order by President George
Manaker. Council Members present: David Freese, Vice President; Priscilla Burt, Secretary; Bobbie Castellotti, Managing Agent.
Committee Members present: Frank Mamrol, Architectural Committee, Janet Freese, Landscape Committee.
Architectural Committee: No Report
Priscilla Burt, Secretary
Minutes of Council Meeting
Call To Order of Meeting: The Meeting was called to Order by President George
Manaker. Council Members present: David Freese, Vice President; Byron Clark, Treasurer; Priscilla Burt, Secretary; Barbara Stumpf, Council at Large; Bobbie Castellotti, Managing Agent.
Committee Members present, Frank Mamrol, Architectural Committee, Janet Freese, Judy Snyder, Landscape Committee; David Freese, Maintenance Committee. Communication Committee, Barbara Stumpf.
Village Residents present: Fred Bachman, Ken Tunnell.
Request to
Address Council: F.
Bachman presented a request to the Council to consider a revision of the
existing Village By-Law to remove term limits for Council Members.
The Council agreed to discuss the
request at Executive Session at the
end of the meeting.
Committee
Reports:
Architectural Committee: No Report
Communication Committee: Anne Gustafson was recognized for her work on the Devonshire Newsletter, December 2009. F. Mamrol suggested the next Newsletter include a list of phone numbers for Village Residents as to whom they should call for services. The Council agreed that this is important information be included in the spring Newsletter.
Landscape Report: Report Attached
Maintenance/ Vice Presidents Report: Report Attached.
Officer’s
Reports:
President’s Report: Report Attached.
Vice Presidents Report:
Note Maintenance
Report above.
Treasurer’s Report:
a. B. Clark reported on his recent meeting with Don Franceschini, President of PENCO MANAGEMENT, INC., regarding a plan to change the accounting program for funds distributed between the Operating Fund and the Reserve Fund. The need to set up a separate checking account for the Reserve Fund, so that transfer of funds from the Reserve Fund to the Operating Fund can be more easily recorded for review of the Budget at the end of the year.
b. B. Clark requested that PENCO provide a directory of staff members in the PENCO office for Devonshire Council Members. Castellotti agreed to provide the information to the Council.
c. B. Clark
requested information regarding the contract agreement between PENCO Mgt.
and
Secretary Report: No Report.
New
Business.
a. B. Clark requested formation of a Village Committee to study current Village By-Laws. The Council approved the plan for formation of a Committee to study By-Laws.
b. In Executive Session, the Council voted to deny the request of F. Bachman for unlimited term limits for Council Members, leaving the current limited terms in place.
c. The President announced that F. Bachman is Chairman of the Nominating Committee.
Meeting
Adjourned :
Respectfully Submitted,
Priscilla Burt,
Secretary
S
Minutes of Council Meeting
Call of Order of Meeting: The Meeting was called to Order by President George Manaker.
Council Members Present: David Freese, Vice President; Byron Clark, Treasurer; Priscilla Burt, Secretary; Barbara Stumpf, Council at Large; Bobbie Castellotti, Managing Agent.
Discussion
of Winfield Hall Proposal:
The Council discussed concerns related to the Feasibility Study
presented to the Hershey’s Mill Community by the Board of Directors of the
Hershey’s Mill Homeowner’s Association, October, 2009.
Presentation to
Priscilla Burt,
Secretary
Minutes of Open Council Meeting
Call of Meeting
to Order: The Meeting was
called to order by President George Manaker.
Council Members present: David Freese, Vice President; Byron Clark, Treasurer; Priscilla Burt, Secretary; Barbara Stumpf, Council at Large; Bobbie Castellotti Managing Agent.
Also present, Frank Mamrol, Architectural Committee; Judy Snyder and Janet Freese, Landscape Committee; Ken Tunnell, Decorating and Welcome Committee; Fred Bachman, Nominating Committee; Dave Freese, Maintenance Committee; Anne Gustafson, Social Committee.
President’s Report: Report Attached
c. The Treasurer has appointed Committee of Village residents to investigate and oversee the finances of the Master Association. Committee Members, Ken Tunnell, Fred Bachman, and Frank Mamrol.
e. A portion of the Reserve Fund ($100,000.00) has been transferred from the Vanguard Account to the Downingtown National Bank, 2 Year Certificate of Deposit, where is will earn 2.6 % APR. Vanguard no longer carries FDIC Insurance on accounts.
Secretary Report: The Secretary reminded Village residents that Council Minutes with Committee Reports are posted on the Village Website after approval of Minutes by Council.
Committee Reports:
Architectural Committee: Report attached
Minutes of Council Meeting
Call
of Meeting to Order.
Council Members present: David Freese, Vice President, Byron Clark, Treasurer, Priscilla Burt, Secretary, Barbara Stumpf, Council at Large, Bobbie Castellotti Managing Agent.
Website Report:
Report attached. B. Patterson recommended that a summary of
topics discussed at meeting be posted on website shortly after the meeting,
since the Minutes of the meeting would not be posted for another 4 to
5 weeks.
The Council approved the recommendation.
Maintenance Report: Report attached. Council members noted that Mrs. Baily has begun shutting vents.
Landscape Report: Report attached.
Officer’s Reports:
President’s Report: Report attached.
a. B. Clark presented copy of the proposed Devonshire Budget, 2010. The budget will be discussed at the Open Meeting in November.
c. The Treasurer requests discussion of the activity of the Reserve Fund
d. The Treasurer
requested an update of sales of
Managing Agents
Report:
a.
The East Goshen Township Alarm
Registration Ordinance proposed for
Respectfully
Submitted:
Priscilla Burt,
Secretary
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Minutes of Special Council Meeting -
SEPTEMBER 16, 2009
Budget Meeting: The Council met with Donald Franceschini, President PENCO Management Company, to discuss the draft of the 2010 Proposed Budget.
Call of Meeting to Order:
Council Members present, David Freese, Vice President, Byron Clark, Treasurer, Priscilla Burt, Secretary, Barbara Stumpf, Council at Large; plus Bobbie Castellotti, Managing Agent
Architectural Committee: The request for resurfacing of front stoop # 342 has been approved.
Officer’s Report:
President’s Report: Report attach
Vice President’s Report: No report.
1. $100,000 of Reserve Fund has been deposited at Downingtown National Bank, 2.6 % interest, in a 2 year CD.
2. The treasurer proposed formation of a Village Committee to study the Hershey’s Mill Master Association’s distribution of funds. The Council moved and seconded, approving formation of a Committee.
3. Winfield Hall Replacement Financial Analysis.
Secretary: No report.
Council at Large: No report
Meeting Adjourned:
Next Meeting,
Respectfully Submitted,
Priscilla Burt
Devonshire Village Homeowners Association
No Council Meeting Held During the Month of
August 2009
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Minutes of Council Meeting of
JULY 28, 2009
1:30 PM - Paoli Room - Winfield Hall
Call of Meeting to Order: The meeting was called to order by President George Manaker.
Council Members present: Dave Freese, Vice President; Byron Clark, Treasurer; Barbara Stumpf, Council at Large.
Also present: Bobbie Castellotti, Managing Agent; Frank Mamrol, Architectural Committee Chairman; Judy Snyder and Janet Freese, Landscape Committee Chairpersons
Owners in attendance: Fred Bachamn and Ken Tunnell.
Approval of Minutes: The minutes from the June 23, 2009 Council Meeting were approved. Bobbie Castellotti will make two minor changes to the May 26, 2009 Council Meeting Minutes. The necessary changes were reviewed and approved.
Committee Reports:
Architectural:
Unit #303 - approval granted to increase size of back stoop.
Unit #350 - approval granted to resurface patio with stone.
Communications:
Barbara Stumpf reported that Anne Gustafson has volunteered to bring back the Devonshire Village Newsletter since many residents do not have computers to access information on our Village website.
Ken Tunnell would like a volunteer to help with the Decorating Committee because Alice Cantrell has temporarily resigned from her position.
Landscape: Report attached.
Maintenance: Report attached.
Dave Freese also announced that any modification to stoops has to be 1/4" below the batten boards.
Officers' Reports:
President: Report attached.
Vice President: None.
Treasurer: Byron Clark will be meeting with Don and Kathleen at Penco next week to review and propose the new budget for next year. Byron will also set up an account for our Reserve Fund at either DNB or Harleysville Bank.
Secretary: Absent.
Council-at-Large: Refer to Communications under Committee Reports.
Managing Agent Report:
Bobbie will mail the approved second draft with the amended revisions to replace the one that was previously mailed last March. The new revision will update Rule J.5 of the Rules & Regulations for Devonshire Village.
The new 2009 Homeowner Association telephone directory is ready for distribution following Council Meeting today.
It was suggested that a list be made for all residents regarding the maintenance responsibilities for both Penco and the individual homeowners.
Unfinished Business:
Unit #290 - request for a railing extension approved because of a safety issue with the resident: M&M will install a four foot extension.
New Business:
Unit #342 - request approved for partial reimbursement for homeowner's cost of extensive carpenter bees treatment.
Adjournment:
George adjourned the meeting at 3:30 PM. No Council Meeting will be held in August, 2009.
A combined Budget/Council Meeting is scheduled for September 16, 2009 at Penco Managing Agent's office in Chadds Ford at 9:30 AM.
Respectfully submitted,
Barbaraba Stumpf for Priscilla Burt
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Devonshire Village Homeowners Association
Minutes of Council Meeting
JUNE 23, 2009
1:30 PM -
Paoli Room – Winfield Hall
Call of Meeting
to Order:
Council Members present, Dave Freese, Vice President; Byron Clark, Treasurer; Priscilla Burt, Secretary; Barbara Stumpf, Council at Large.
Also present: Bobbie Castellotti, Managing Agent, Frank Mamrol, ACC; Janet Freese and Judy Snyder, Landscape Committee.
Owners in attendance: Susan Feaster, Fred Bachman.
Landscape: Report attached.
Maintenance: Report attached.
The need for gutter cleaning twice a year was discussed by Byron Clark.
Dave Freese recommended use of “birds nests” for gutter protection.
Bobbie Castellotti stated, gutters are cleaned every fall; for additional cleaning, residents must submit work order.
President: President’s report attached.
Treasurer: Byron Clark is investigating local banks for a better return on Reserve Funds. He will also report at the next meeting on further accounting of the distribution of Devonshire Funds within the Operating Budget.
Managing
Agent’s Report:
a. Fire Extinguishers will soon be replaced in 21 carports.
b. Vent Inspection: Eve and Omar Bailey submitted report having completed inspection of all vents and noted vents needing attention.
Unfinished Business:
a. Painting of doors and punch list items will be completed next Tuesday.
b.
Rules Revision:
Additional revisions to the Rules and Regulations dated
New Business:
M. Lewis of
Open Forum:
a. Fred Bachman suggested the Council Minutes be presented to Village residents via the Village Website or a printed copy to residents upon request.
b. Fred Bachman recommends that Village Funds be deposited in insured accounts.
The Meeting was
adjourned at 3:35 PM.
Respectfully
submitted.
Priscilla Burt
Devonshire Village Homeowners Association
Minutes of Council Meeting
MAY 26, 2009
1:30 PM
– Paoli
Room –
Winfield Hall
Call of Meeting
to Order:
Council Members present, Dave Freese, Vice President; Byron Clark, Treasurer; Priscilla Burt, Secretary; Barbara Stumpf, Council at Large.
Also present,Bobbie Castellotti: Managing Agent. Frank Mamrol, ACC; Judy Snyder and Janet Freese, Landscape Committee.
Owners in attendance, Jane Clark and Susan Feaster.
Approval of
Minutes: The Minutes
of the
Landscape : Report attached.
Maintenance: Report attached.
1. Chimneys: Flat chase being painted on houses 271 – 273 for rust removal and to determine the suitability of paint.
2. Byron Clark questioned if the funds used for wood replacement were coming from the replacement fund. Bobbie Castellottii stated the payment for wood replacement came from the Reserve Fund. The knot hole problem in car ports should be addressed. Frank Mamrol will check into backing needed to fill in holes.
Officer’s Report:
President: President’s report attached.
Treasurer:
1. Byron Clark has reviewed the financial information of the Village and plans to meet wiith Don Franceschini to discuss transfer of funds within Village accounts. He has requested annual reports for the last 7 years and budget reports for the last 3 years.
2. Byron
Secretary: No report.
Council-at-Large: B. Stumpf, former Council Secretary, will add corrected Amendments to previous minutes.
1. The painting project will be checked, pending final approval.
1..The new homeowner at
5 Byron Clark suggested restructuring of Village Committees that would include the Welcome Committee, Social Committee, and a Communications Secretary for each cul-de-sac. These 3 committs will be overseen by Council Member B. Stumpf, to ensure that new residents are properly welcomed in a timely fashion and to have news passed along. Byron Clark moved that such a Committee be structured, second by P. Burt. All Council members voted in favor of this restructuring.
7. Byron
ANNUAL MEETING MINUTES
APRIL 14, 2009
7:00 P.M. – WINFIELD HALL
Call the Meeting to Order: The meeting was called to order by President George Manaker at 7:30 PM
Members Present: George Manaker, President; Dave Freese, Vice President; Barbara Stumpf, Secretary; Fred Bachman, Treasurer; & Doug Feaster, Council-at-Large
Committee Members Present: Janet Freese & Judy Snyder, Landscape; Frank Mamrol, Architectural/Maintenance
Managing Agent: Bobbie Castellotti, Penco Management
Meeting Decorum Statement:
Homeowners will have the opportunity to ask questions or make comments related to each report when it is finished. Raise your hand and when you are recognized, please step up to the microphone, state your name and address and pose your question or comments which must be germane to the agenda item being discussed. Members may not speak a second time on an item, until everyone who wants to speak has been given a chance to speak once.
Please recognize and show respect when another person has the floor. Devonshire Village Homeowners Association meetings are a place where discussion is welcomed, but must be accompanied by the expectation of dignity, civility, courtesy and mutual respect.
Statement from the President:
George Manaker thanked Doug Feaster for his many years of service on the Council, and a Certificate of Appreciation was presented.
Officers’ Reports:
President: Refer to George Manaker’s attached report regarding the April 2, 2009 Master Association Meeting. Refer to George Manaker’s attached statement concerning Winfield Hall.
Vice President: Refer to Dave Freese’s attached report regarding village maintenance.
Treasurer:
Secretary: No report
Council-at-Large: Doug Feaster thanked the Council for his many years of service.
Committee Reports:
Architectural: Frank Mamrol reported that Council had approved a request for a homeowner to replace sliders with French doors.
Maintenance: Refer to Dave Freese’s attached report.
Landscape: Refer to attached report submitted by Janet Freese & Judy Snyder.
Social: Roseanne Havird announced that the Devonshire Pool Party is scheduled for Wednesday, July 29th, $10. per person. Our annual Christmas dinner will be held at the Hershey’s Mill Golf Club on Wednesday, December 9th at 6:00 PM, $30. per person.
Welcome:
Ken Tunnell introduced the new homeowners that recently moved to
Nominating: Bernice Leamy introduced the Candidates, and names were drawn by Ed Gondolf to determine the order for each speaker to tell why they wanted to volunteer for the vacant Council positions.
Distribution of Ballots: Ballots were distributed, one per household, for homeowners to vote for 3 names on the ballot. Ballots were collected for the tally.
Report on Winfield Hall: George Manaker gave a brief update on the assessment of Winfield Hall.
Open Forum:
Virginia Newlin, Unit 299, expressed her concerns regarding the new
amendment rules limiting the residents public time to speak at scheduled
Council meetings. Marleen Smith,
Unit 345, asked when the large tree stump would be removed from her front
lawn. Buck Patterson, Unit 334,
gave a website update for
Election Results:
The following residents volunteered to be on the ballot
to serve as Council Members in
Adjournment:
George Manaker adjourned the meeting at 9:00 PM. The next Council meeting will be held at 1:30 PM in Winfield Hall, on Tuesday, May 26th in the Paoli Room.
Respectfully submitted,
Barbara Stumpf
Recording Secretary
Devonshire Village Homeowners Association
Council Meeting Minutes
MARCH 24, 2009
2:00 PM – Paoli Room – Winfield Hall
MEMBERS PRESENT: George Manaker, President; Dave Freese, Vice President; Barbara Stumpf, Secretary; Fred Bachman, Treasurer; and Doug Feaster, Council-at-Large
MANAGING AGENT: Bobbie Castellotti, Penco Management
COMMITTEE MEMBERS PRESENT: Frank Mamrol, Architectural/Maintenance; Janet Freese and Judy Snyder, Landscape
OWNERS IN ATTENDANCE: Priscilla Burt
CALL TO ORDER: George Manaker called the meeting to order at 2:00 PM
APPROVAL OF THE MINUTES: Minutes of the February 24, 2009 Council Meeting were approved.
COMMITTEE REPORTS:
Architectural: No report.
Landscape: Refer to attached report.
Maintenance: Dave Freese completed a walk around Devonshire, on February 28th and listed items that need repair. Refer to the attached report.
OFFICERS’ REPORTS:
President: Refer to George Manaker’s attached report from the Master Association Meeting on March 5, 2009.
Vice President: Dave Freese attended a meeting at the woodshop and received a list of recommended workmen for Hershey’s Mill residents. He suggested that we include a similar list for Devonshire residents and post it on our website. Refer to attached report.
Treasurer: Fred Bachman reported that our budget is in line following snow removal expenses.
Secretary: No report
Council-at-Large: No report
MANAGING AGENT’S REPORT:
Bobbie Castellotti reported that turf repairs, from snow plow damage, fertilizer, and crab grass control would be taken care of by Hershey’s Mill Landscaping. It was noted that very large chunks of rock salt and small rocks were mixed in with the rock salt the last time the village was serviced for ice on the roads.
All residents of Devonshire Village received an Amended Revision to the village Rules & Regulations dated April 1, 2008. All meetings of the Devonshire Village Council will be open to homeowners for observation purposes only, and anyone who wants to address the Council, must submit a written request with the topic of discussion, to Penco Management Company a minimum of 72 hours prior to the Council Meeting.
UNFINISHED BUSINESS:
Information regarding the completion of the painting, and a schedule for painting the front doors, was included in the March 15, 2009 Devonshire Village Spring Update that was mailed to all homeowners. It was noted that a second coat of paint is needed around the windows to cover over the original dark brown color.
Council asked Bobbie to send a certified letter to Mr. Charles Porter, 955A Cornwallis Drive, advising him that the Association will remove a tree on the berm located along the property line.
Bobbie has a meeting next week to discuss inspections of the fire extinguishers in 45 carports. It is the responsibility of each resident to have their own fire extinguisher in their unit. First Alert sells a small fire extinguisher that does a superior job and is easy to use.
ADJOURNMENT:
George Manaker adjourned the meeting at 3:15 PM. The Devonshire Village Annual Meeting will be on Tuesday, April 14, 2009.
Respectfully submitted,
Barbara E. Stumpf, Recording Secretary
COUNCIL
MEETING MINUTES
2:00
P.M. – Malvern Room –
CALL TO
ORDER:
APPROVAL
OF MINUTES:
for the
Recording Secretary
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Council Meeting Minutes
JANUARY
2:00
PM – Paoli Room –
COMMITTEE
MEMBERS PRESENT: Frank Mamrol, Architectural,
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There was no Village Council Meeting held for the month of
DECEMBER 2008
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Call the
Meeting to Order:
Meeting
Decorum Statement –
Members
Present:
Also
Present:
Bobbie
Castellotti, PENCO Managing Agent;
Officers
Reports:
President
– Refer to
Vice President – Dave Freese reported that the cost of
wood replacement was more than expected.
Front doors will be painted next spring, and there is a survey
request on our website regarding a possible color change to sage green.
Council will consider mailing a survey to all homeowners to see
if they want a different color door.
Treasurer
– Fred Bachman announced that the Council has approved the new 2009
Devonshire Village Budget, and there will be a $10.00 increase in the
Association fee. Owners
will be receiving a new 2009 coupon booklet, in the mail, with a supply
of envelopes from PENCO Management.
Secretary – No report
Council-at-Large – No report.
Committee Reports:
Architectural/Maintenance
– Refer to Frank Mamrol’s attached report.
Decorating
– Alice Cantrell announced that all our Christmas decorations were
recently placed at the entrance and throughout the village.
Landscape
–
Refer to
Nominating
– No report
Social
– Anne Gustafson reminded everyone about the Devonshire Christmas dinner
at Hershery’s Mill Golf Club on December 11th
Welcome
– Ken Tunnell introduced all the new
residents in
Discussion
– Copies of the new 2009 Budget were distributed to everyone at the
meeting.
Questions &
Answers
–
Questions were
answered from the floor regarding Genuardi’s
Escrip.
Evelyn Bilyeu has volunteered to
represent our Village.
Enrollment must be renewed annually.
Website
Presentation
– Website
managers,
Adjournment
–
Respectfully
submitted,
Barbara Stumpf
Recording
Secretary
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COUNCIL
MEETING MINUTES
1:30 PM –
Paoli Room –
MEMBERS
PRESENT:
Bobbie
Castellotti, Managing Agent,
No report
Council at
Large:
No report
Managing
Agent’s Report:
1.
Bobbie updated
Council on the status of the painting contract.
2.
Front doors
will be painted in the spring.
3.
Unfinished
Business:
Declaration
Revision
– In the process of investigating with Council, future revisions to the
Declaration.
New Business:
Dates for the
2009 Council Meetings have been scheduled and distributed.
Rain gutter
cleaning is scheduled for the end of November around Thanksgiving.
The Devonshire
Village Christmas Party will be a buffet dinner at Hershey’s Mill Golf
Club on Thursday, December 11th and will cost $30.00 per
person.
Adjournment:
Barbara E.
Stumpf
Minutes of Council
Special Meeting
A special meeting
of the Devonshire Village Council was held at the PENCO Corporate Office
for the purpose of reviewing the Operating Budget for 2009.
In attendance were George Manaker, President and Council Members
Dave Freese, Barbara Stumpf, Fred Bachman
and Doug Feaster.
Representing PENCO Management were Don Franceschini, President and
Bobbie Castellotti.
DEVONSHIR
COUNCIL
MEETING MINUTES
2:00
P.M. – Paoli Room –
MEMBERS
PRESENT:
OWNERS IN
ATTENDANCE:
Byron Clark and Priscilla Burt
CALL TO
ORDER:
APPROVAL
OF MINUTES:
COMMITTEE
REPORTS:
Architectural/Maintenance:
See Frank Mamrol’s report attached.
Landscaping:
See
OFFICERS’
REPORTS:
President:
Fred’s suggestion for revising the Declaration (for inclusion of
Amendments vs setting-up a committee to
review the entire document for revision) was discussed.
Council asked Bobbie to research with Rob Hoffman, Esq. the
extent of the latter.
Managing Agent’s Report:
·
Bobbie
updated Council on the status of the painting contract .
·
Draft
Codes of Conduct (for both Council and owners attending meetings) were
provided to Council.
Discussion on this was tabled to a future Meeting.
·
Dryer Vent
& Chimney Inspections – 100% participation reported
·
Budget
Meeting will be held at PENCO Corporate office – prospective dates were
presented to Council. To be
scheduled once we confirm date.
·
Adjournment:
George adjourned the meeting at
Respectfully submitted,
Barbara J.
Castellotti
for the
Recording Secretary
No Council Meeting Held During the Month of July 2008
Council
Meeting Minutes
Also present: Frank Mamrol, Architectural/Maintenance
Committee;
Residents in attendance:
Ginnie Newlin, Byron Clark, Priscilla Burt, Jack Conboy and Jim
Harmstead
Architectural/Maintenance:
See attached report.
President:
See
attached report.
Byron Clark and Ginnie Newlin asked about rusted chimney caps and
chimney repairs. Ginny also
asked if the outside lights would be painted.
Barbara Stumpf mentioned that the doors to the trash bins on the car
ports should be replaced and new hinges and latches installed for proper fit
to keep the doors closed. Byron
suggested that the Council consider codifying the Declaration.
Devonshire Village Homeowners Association
Council
Meeting
Minutes
MAY
23, 2008
2:00
P.M. – Paoli Room – Winfield Hall
Call the Meeting to Order: he meeting was called to order by President
George Manaker. Other Council Members present were Dave Freese, Vice
President; Fred Bachman, Treasurer; Barbara Stumpf, Secretary; and Doug
Feaster, Council Member; Bobbie Castellotti, Managing Agent.
Also present: Frank Mamrol, ACC/Maint.
Committee & Janet Freese, Landscape Committee.
Owners in attendance: Ken Tunnell, Jim
Harmstead, Buck Patterson, Wes Fasnacht, Rita Lynn, Priscilla Burt and Jack
& Anne Conboy.
Approval of Minutes:
Owner(s) Request to Address Council:
Committee Reports:
Architectural/Maintenance:
Frank Mamrol discussed woodpecker damage and control, knotholes in
the garages and requests for exterior touchup paint – see Frank’s report
attached.
Landscape:
Janet Freese and George Manaker reported that most recommendations from the
April 16th walk-through and several requests from homeowners were
approved at the May 22nd meeting of the Committee.
Bobbie will email new Co-Chairs Janet Freese & Judy Snyder on any
future landscaping issues and requests.
Officers’ Reports:
President:
George Manaker reported issues that were discussed at the Master
Association Meeting on May 1, 2008.
Security cameras are now installed at all gates. He also discussed
the Digital Conversion by Comcast and gave an update on the expansion of the
Wood Shop. Refer to George’s
handout for additional details.
Vice-President:
No report
Treasurer:
Fred Bachman reported that Devonshire Village is in good financial shape due
in part to the positive variance in snow removal.
Council Members received a copy of the April 2008 Financial Report
prior to the meeting.
Fred made a motion to have Devonshire’s Declaration revised to
include all Amendments since the last revision in 1988.
He also suggested revising the By-Laws to include the original
unlimited terms for which a Council Member may serve.
Council asked Bobbie to find out what is involved in revising the
Declaration and report on this at the next Council Meeting.
Dave Freese agreed to take the one year vacancy from Michele
Pattison’s resignation (2007-2009).
Secretary:
No report
Council-at-Large:
No report
Managing Agent’s Report:
·
Bobbie Castellotti gave the
Council Members a revised meeting schedule.
The next meeting date will be Friday, June 20, 2008 at 2 PM in the
Paoli Room.
·
As of May 6th, 7
units have been treated for carpenter bees.
The remaining homeowners’ requests are scheduled for May 29, 2008.
Unfinished Business:
·
Bobbie contacted the Township
Manager regarding the boundary of the
Angelini property at 957-A Cornwallis with Hershey’s Mill.
According to the response she
received on Wednesday, Mr. Angelini will have it surveyed again.
·
Copies of the new Revised Rules
& Regulations were given to Council Members.
They will be mailed to all Devonshire residents next week.
·
Bobbie distributed a copy of the
current status report on the 2008 Chimney and Dryer Vent inspections.
March 31st was the deadline, and a second letter will be
sent to those who have not complied.
New Business:
·
Rita Lynn (346) has a standing
water problem with poor drainage.
Bobbie will meet with Mike Neale to discuss a solution.
·
The 2008 Resident’s Directory
has been completed and will be mailed out with the Rules & Regulations.
·
The use of email for quick
communication with owners was discussed.
Bobbie will request owners submit their email addresses to establish
an immediate mailing list for group communications. Residents who don’t have
a computer will continue to receive correspondence by mail.
· The Patterson/Fasnacht website project was discussed and approved by Council. Buck will draft a flyer to send out to owners.
Owner
Comments:
·
Priscilla Burt (378) reported on
the necessity of installing a special DSL filter to the alarm panel if you
have DSL as your internet connection.
This is a security issue for the smoke alarm and security system to
work properly.
Adjournment:
Respectfully submitted,